Fleet management software that makes your life easier

What is fleet management software?

Fleet management software gives you complete control over your vehicles and drivers from one central system. Whether you're running 5 vans or 50 trucks, you'll know exactly where every vehicle is, how it's being driven, and when it needs servicing.

It's designed for businesses that rely on vehicles to get work done:

• Field service companies (electricians, plumbers, engineers)
• Delivery and courier services
• Construction firms
• Transport and logistics operators
• Any business with commercial vehicles on the road

The goal is simple: help you run a more efficient, safer, and more profitable fleet.

Benefits of fleet management systems

Effective fleet management saves you money and helps ensure your business runs smoothly.

Cost Savings

• Reduce fuel costs by up to 15% through driver behavior monitoring
• Lower accident-related costs with improved driver safety

Efficiency & Compliance

• Save admin time with automated reports
• Stay compliant with key regulations
• Make smarter decisions with real-time fleet data

Fleet management software removes guesswork and gives you the facts you need to make smart decisions.

What fleet management software does

Fleet management software brings together all the tools you need to run an efficient operation. Instead of juggling multiple systems and spreadsheets, everything works from one central platform.

• Track your vehicles – Know where every vehicle is in real-time and review historical journey data.
• Manage your drivers - Monitor behavior, track hours, and keep on top of driver licence checks.
• Stay compliant – Monitor fuel consumption, identify inefficiencies, and reduce unnecessary expenses.
• Make better decisions - Access clear reports and data insights to improve your fleet operations.

Key fleet management tools

Live GPS tracking

Monitor your fleet in real-time with accurate GPS vehicle tracking. View vehicle locations on interactive maps and track multiple vehicles simultaneously.

• Live location updates every 1 minute
• Geofences to alert when vehicles enter or leave specific areas
• Speed monitoring and excessive idling detection

Journey history & reporting

Access complete journey records showing routes taken, stops made, and time spent at each location.

• Automated reports for mileage claims and customer invoicing
• CRA compliance documentation
• Journey playback to review past trips

Driver behavior monitoring

Identify harsh braking, rapid acceleration, speeding, and excessive idling. Driver scoring systems promote safer driving habits while reducing fuel consumption and vehicle wear.

• Driver league tables and performance scores
• Alerts for unsafe driving incidents
• Coaching tools to improve driver behavior

Maintenance management

Schedule servicing based on mileage or time intervals. Receive automated fleet maintenance reminders to prevent breakdowns and extend vehicle life.

• Insurance renewal reminders
• Service interval tracking
• Regular maintenance check alerts
• Complete vehicle service history

Fuel monitoring

Track fuel consumption across your fleet and identify inefficient vehicles or drivers.

• Compare actual fuel usage against journey distance
• Benchmark consumption across your fleet

Job management integration

Connect fleet tracking with job scheduling systems to streamline operations.

• Assign jobs to drivers based on location
• Share job details directly to driver apps
• Update job status in real-time
• Works with our Klipboard job management system

Dash cam integration

Combine GPS tracking with dash cam evidence for faster insurance claims, driver coaching, and incident investigation.

• Forward-facing and driver-facing cameras
• Footage for insurance claims
• AI-powered driver coaching insights

Platform & system integration

Fleet management isn't just GPS tracking on its own, it's a connected system where all your tools work together.

GPS devices in vehicles, web dashboards for managers, mobile apps for drivers, job management software, and dash cams all sync through one central platform. Single login, complete visibility, less time switching between systems.

Vehicle maintenance management

Breakdown handling:

When a vehicle breaks down, drivers report it through the app with their exact location. You can arrange recovery, reassign their jobs to another driver, and keep customers updated, all without panic.

Accident and collision management:

Drivers report accidents through a structured workflow that captures incident details, voice recordings, witness information, and photos of all vehicles and the scene.

Defect tracking:

When drivers report issues during daily checks, you see them immediately with photos. Monitor reported vehicle issues from identification through to repair completion.

How fleet management improves efficiency and reduces costs

Here's where the real savings come from:

• Fuel monitoring and consumption analysis – Track fuel purchases against journey distance to identify inefficient vehicles or drivers.
• Reduced idling time – Monitor engine idle time to identify wasted fuel.
• Improved fleet utilization – Identify underused vehicles that could be removed from the fleet or reassigned.
• Lower insurance premiums – Many insurers offer discounts for businesses using fleet management systems that include tracking and dash cams.
• ROI and cost savings – Track savings from reduced fuel costs, fewer accidents, and improved productivity.
• Sustainability and emissions reporting – Generate reports showing CO2 emissions and progress toward environmental targets.

Fleet compliance & driver safety

Driver hours and working time compliance:

Monitor driver hours to ensure compliance. Prevent fatigue-related incidents by tracking driving time, breaks, and rest periods.

Document management:

Store digital copies of driving licences, vehicle insurance certificates, and operator licences. Automated alerts warn of expiring documents before you risk penalties.

Audit trails:

Complete records of vehicle checks, driver hours, and maintenance history provide proof of compliance if you're ever inspected.

EV fleet management

Considerations for electric vehicle fleets

Electric vehicles need different tracking than diesel or petrol. You need to know battery charge levels, not just fuel consumption.

EV-specific features:

• EV tracking differences – Track battery charge levels, range remaining, and charging patterns.
• Charging and idle time – Monitor when and where vehicles are charging. Schedule charging during off-peak electricity rates.
• Cost savings – Calculate the financial benefit of switching to electric vehicles.
• Emissions reduction – Track CO2 savings compared to previous diesel vehicles and report progress toward carbon reduction targets.

Fleet management pricing

We offer flexible pricing plans designed to grow with your business. Whether you're managing a small local fleet or a large enterprise operation, we have a solution that fits your needs and budget.

With the ‘Plus’ package, you’ll have full access to our fleet management system.

What’s included:

• Mobile app access for drivers and managers
• Local customer support
• Regular software updates and new features
• Free training and onboarding support